Microsoft Word Tips from Catch-up Training

Heather Wickham from Catchup Training offers us three time-saving tips when working in any version of Word.

Avoid confusion using AutoCorrect

This tip is very useful when you are writing and using the same word in a singular and plural context for example, battery and batteries.  The asterisk triggers the use of the AutoCorrect feature and inserts the full text.

bat* battery
bats* batteries

Here’s how to add a text entry to the AutoCorrect list:

  1. Click the File tab.
  2. Click Options.
  3. Click Proofing.
  4. Click AutoCorrect Options.
  5. On the AutoCorrect tab, make sure the Replace text as you type check box is selected.
  6. In the Replace box, type a word or phrase that you often mistype or misspell — for example, type bat*.
  7. In the With box, type the correct spelling of the word — for example, type battery.
  8. Click Add.
  9. Click OK.
  10. Click OK. Test it.

Repeat the above steps for bats*.

Switch between body text and footnotes (and vice versa)

  • Switch to text: You can quickly jump back from a footnote to the corresponding place in the body of the text by double-clicking the footnote number.
  • Switch to footnote: Double-clicking the footnote marker in the body of the text will move the cursor to the start of the corresponding footnote.

Edit your Word document while spell-checking

Sometimes when you are spell-checking your document, you may recognise other, non-spelling errors that you want to correct.

To do this, any time the spell-checker is prompting you to correct a word, press Ctrl+Tab. This changes the focus to your document and away from the spell-checker; you can now edit your document directly. If you prefer you can simply click the mouse pointer in your document, near the place where you want to make your edit.

When you are ready to resume spell-checking, simply click on Resume in the Spelling and Grammar dialog box (Word 2007 and Word 2010) or the Spelling task pane (Word 2013).

If you have any suggestions or questions, please contact heather@catchuptraining.co.nz.

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